FY23 Event Equipment & Services
The Memorial Union offers numerous furnishings and event services to help make your event easy and successful. Many items are complimentary with the room, but all services and furnishings are listed in the tables below.
The prices below will be in effect from July 1st, 2022 to June 30th, 2023.
Complimentary Equipment & Furniture |
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| Chairs | |||
| 5' x 6' Oval Tables | |||
| 3' Adjustable Height Cocktail Tables | |||
| 2 1/2' x 6' Rectangular Tables | |||
| 1 1/2' x 6' Rectangular Tables | |||
| Portable Coat Racks | |||
| Wheelchair Lift | |||
| Bare Easel | |||
| Music Stand | |||
| Stanchion Sign Holder (holds 8 1/2" x 11" sheet of paper) | |||
| Stairs (to riser or stage) | |||
| Portable Bulletin Board (6'x 4') | |||
| Portable Whiteboard (2 1/2'x 3 1/2') | |||
| Portable Whiteboard (6'x 4') | |||
Additional Equipment & Furniture |
Student Org Cost
|
Department Cost
|
Public Cost
|
| 6' x 8' Riser* (cost per riser) | $25 | $30 | $35 |
| 9' or 25' Room Divider | $15 | $15 | $15 |
| 7' Pipe and Drape (adjustable height) | $25 | $30 | $35 |
| Electricity Distribution (cost per room) | $35 | $70 | $100 |
| Cloth and Skirted Table | $12 | $12 | $12 |
| Tablecloth | $6 | $6 | $6 |
| Standing Lectern | $20 | $20 | $20 |
| Neon "Forever True" sign | $50 | $50 | $50 |
| 7' Lit Backdrop | $50 | $50 | $50 |
| Photobooth package (7' Lit backdrop, Neon "Forever True" sign & Softbox lighting) | $105 | $105 | $105 |
Service Charges and Fees |
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| S | D | P | |
| Cancellation - Small Meeting Room† | $25 | $25 | ‡ |
| Cancellation - Large Meeting Room†† | $35 | $35 | ‡ |
| Cancellation - Ballroom††† | $50 | $50 | ‡ |
| No Show Fee - Small Meeting Room | $50 | $50 | ‡‡ |
| No Show Fee - Large Meeting Room | $60 | $60 | ‡‡ |
| No Show Fee - Ballroom | $75 | $75 | ‡‡ |
| Late change Fee - Small Meeting Room† | $25 | $25 | $25 |
| Late change Fee - Ballroom or Large Meeting Room†† | $30 | $30 | $30 |
| Additional Diagram Draft Fee | $25 | $25 | $25 |
| Early/Late Space Access (per hour outside of business hours: Mon-Sat 7am-10pm, Sun 11am-10pm) | $60 | $120 | $200 |
| Maintenance/Cleanup Fees*** | $100 | $100 | $100 |
Notes
* Risers may be sent to heights of 24", 30", or 36"
** The event management office does not offer markers or chalk with the whiteboard or chalk boards
*** In the event of damage to building property or excessive cleaning, a minimum $100 fee will be assessed
† Within 3 business days
†† Within 10 business days
††† Within 20 business days
‡ Public groups are assessed 50% of the public room rate for cancellations
‡‡ Public groups are assessed 100% of the public room rate for no shows
