Plan an Outdoor Event
Turn Your Ideas Into a Unique & Successful Event!
Follow these easy steps to plan your outdoor event on the Iowa State University campus. Sticking to the timeline noted below will make your event planning a breeze! View the Event Management Office Campus Reservation Map
Up to three years prior to the event:
Work with your event coordinator to determine the specific event details - event schedule, event service needs (electricity, trash services, locates for tents, security, insurance), event equipment (provided by ISU or other vendors).
Provide account number, intramural, credit card, check, or cash payment to the Event Management Office
Follow this link for details for the Iowa State University Facility and Grounds Use, Activities Policy
Please contact Facilities Planning & Management to schedule the event services (electricity needs, Trash services, Tent locates or other services) by calling 515.294.5100. These services need to be scheduled at least two weeks in advance of the event. Services may require an intramural for payment of services.
The contracted tent rental vendor for ISU is Celebrations @ 515.268.9333. This contract pricing also includes tables, chairs, staging, etc. All Tents and other equipment need to be removed immediately after the event. Some tents and other temporary structures (staging, etc) may need to be inspected by Environmental Health and Safety (Scott Jarmon - 515.294.8610) Please fill out their online temporary structure inspection form at least two weeks prior to the scheduled event.