Iowa State Memorial Union

General Guidelines

Locations

Memorial Union Event Management Office is responsible for reserving and coordinating the use of all MU facilities, and outdoor green spaces, including (but not limited to) the Campanile Lawns, Curtiss Lawns, South Libary Lawn, East Marston Lawn and Lagomarcino Courtyard. Reservations are made in the order in which the requests are submitted, with consideration being given to the size of the group, type of program, and space available. 

Request Placement

An Iowa State Memorial Union (MU) event space reservation may be requested by any University Department, Recognized Student Organization or Non-University Group. Normal Memorial Union building operation hours are 7:00am- 10:00pm. Space request beyond the current academic year may not be guaranteed.

University Related Priority

The Iowa State Memorial Union is primarily dedicated to the mission of Iowa State University of teaching, research and service.  University-related activities, including the university departments and recognized student organizations, will be given priority.

Policy Violations

All groups using MU facilities shall obey all published University and MU policies, regulations, guidelines, as well as all local, state and federal laws. Violations by any group may result in the loss of scheduling privileges within the Memorial Union

Food and Catering

ISU Catering has an exclusive contract at the Memorial Union. Groups utilizing MU facilities are not permitted to bring their own food or beverage into the Memorial Union. Any exceptions need to be requested through the Event Management Office, 3630 MU (Click here for MU food policy). 

Financial Responsibilities

The group scheduling MU facilities will be financially responsible for any charges or fees for services or personnel resulting from the meeting, event, or activity including event services, AV services and personnel (special event staffing, security, etc).

Academic Use

Formal academic classes may request use of the Memorial Union on a temporary, emergency basis only. Written explanation needs to accompany request. 

Smoking Policy

The Memorial Union is a smoke-free building on a smoke-free campus as of July 1, 2008. 

Lost, Stolen, or Damaged Property

The Memorial Union is not responsible for any lost, stolen or damaged property belonging to users of the facilities. 

Event Cancellation or Suspension

The Memorial Union reserves the right to cancel or suspend any event, when it is determined that an unreasonable risk to the security and/or safety of the facility and/or its patrons exists. Organizations sponsoring events are responsible for adequate supervision of their activities, and for the conduct of all individuals associated with the event in and around their events/activities. All security costs are the responsibility of the organization hosting the event.

Space Refusal

The Memorial Union reserves the right to refuse space to any group or individual.

Facility Assignment and Re-Assignment

MU Event Management reserves the right to assign and, if necessary, re-assign facilities to assure the maximum and most appropriate utilization of MU space. 

Policy Change and Exceptions

The Memorial Union reserves the right to change policies without notice and grant exceptions upon appeal.

Item Storage

The Memorial Union will not ship, store or hold any items prior to, during or after an event held at the Memorial Union

« Back

© 2020 Iowa State Memorial Union. All rights reserved.