Iowa State Memorial Union

MU Marquee Request

The Memorial Union Marquee is an on-campus electronic sign located on the south lawn of the Memorial Union (near Lincoln Way). It delivers information to the campus population and surrounding community, announcing events or activities that use the Memorial Union and other university facilities.

ONLINE REQUEST FORM

Use of the Marquee

Who May Use the Marquee
  • The Memorial Union and recognized student and campus organizations may submit requests for posting messages about specific campus activities and programs. Only on-campus programs, events, and activities of significant interest to the general population will be posted on the marquee. All messages must be related to Iowa State University and pertain directly to students and/or the University audience.

  • For student organization sponsored events, an approved Event Authorization form for the event must be on file in the MU Event Management Office prior to the message being displayed on the marquee.

  • University departments and external groups sponsoring events and activities may request to post a message about their programs if the event uses campus facilities and is open to the general public to attend.  

User Priority

Should available space become a problem, messages will be accepted in accordance with the following hierarchy:

  • Memorial Union sponsored events,

  • ISU recognized student organization sponsored events (per GSB prioritization guidelines),

  • Other events occurring in the Memorial Union,

  • ISU recognized campus organization sponsored events,

  • Other events occurring on the Iowa State University campus.

Message Information

About Messages
  • Messages are limited to one per specific event, program or activity date.

  • Ongoing (i.e. once a month) events or activities may be accommodated. Requestors will need to specify every individual event date on their request form.

  • The University reserves the right to use the Memorial Union marquee exclusively for emergency notification and communication (i.e. snow emergencies or closures) as events or situations require.

  • All posts must comply with the University’s non-discrimination policy.

  • General announcements of special events for university lessees will be permitted for a modest charge. (i.e. Panda Express, Subway, U.S. Post Office).

Messages That Will NOT Be Displayed
  • General meetings or perpetual/recurring activities (i.e. occurring more often than once a month);  weekly activities may be posted periodically, but not every week, by submitting individual request forms for entries;

  • Events open only to members of an organization; events off-campus;

  • Messages pertinent to only selected individuals or organization members;

  • Messages of a personal nature, such as birthday wishes, congratulations, engagements, milestones, items for sale, personal parties and private events;

  • Messages inconsistent with University policies or local, state or federal law; 

  • Non-University related events or commercial enterprises (other than university lessees);

  • Messages listing specific prices or “x dollars off” discounts for goods or services;

  • Messages that state or imply university endorsement or approval of any goods, services or event/program content;

  • Any promotion of the sale or consumption of alcohol;

  • Political campaign messages of any kind (campus, local, state or national);

  • Disrespectful or derogatory language directed toward any individual, group of individuals, organization, department or school. 

  • Naming of commercial sponsorships for events or activities

The Memorial Union reserves the right to refuse any requested posting that it deems inappropriate or that exceeds message volume.

ONLINE REQUEST FORM

Submitting a Request

To Initiate a Message Request
  • All requests for posting to the Memorial Union marquee are initiated by submitting an online request to the MU Marketing staff (link above). 

  • Message requests will not be taken over the phone or via e-mail.

  • Request forms must be submitted by 4:00 pm, at least seven (7) working days prior to the date the program, event or activity is to be posted to the marquee. Failure to follow this schedule could result in not receiving requested display date/time(s).

  • Late requests may be considered by the MU Marketing staff but are not guaranteed to be run. However no program, event, or activity message request will be accepted within two (2) working days of the program.

All Message Requests Must Include the Following Information
  • Sponsoring organization/office

  • Point of contact (name of person responsible for the event)

  • Phone number and e-mail.

Timing and Number of Days of Display
  • The maximum number of days any message may be posted is six (6) consecutive days. The length of time a program is displayed is at the discretion of the MU Marketing staff.

  • Approved messages will be displayed as early as possible on the requested start date. Messages will terminate no later than 30 minutes after the start time of a program unless an earlier termination time is requested at submission of the request OR if the consecutive days the message is to run ends before the event date occurs.

ONLINE REQUEST FORM

Tips and Information on Submitting Messages

  • Display messages need to be extremely brief. We recommend fewer than 15 words. Messages should be edited by the requestor to conform to the general journalistic style of answering “who,” “what,” “when,” “where,” and/or “how much” (admission fee).  Include any punctuation in your message as you wish it to appear on the marquee. Content of messages may be altered slightly by the MU Marketing staff to adjust to message board format. The MU Marketing staff reserve the right to edit messages for clarity, brevity and propriety. 

  • All requestors are responsible for verifying the accuracy of their submissions. Messages may be returned for clarity and conformity to standards. 

  • Requestors may suggest the type, duration and color scheme of each message panel, and simple graphics and other elements that can enhance their message. Simple iconic graphics from specialty fonts (i.e., webdings, wingdings, symbol) or other commonly available symbols may be requested. 

  • Logos or graphics can sometimes be accommodated, but all are subject to compatibility requirements on the marquee. Standard graphics available on the system can be included if requested and/or appropriate.

  • Messages may be updated at the discretion of the MU Marketing staff during the display period.

  • Nominal slide view time is set at 5 seconds per message.

  • Multiple slides may be requested to accommodate larger amounts of information. A maximum limit of no more than two (2) slides may be requested for a particular event, and each message (1 or 2 slides) will be viewable for a maximum of 10 seconds start to finish. Duration of length of slide view time is at the discretion of the MU Marketing staff.

Appeal:

Requests that do not meet the established policy criteria will be returned to the Requestor. If the Requestor would like to ask for an exception to the policy, the Requestor may provide additional justification to the Director of the Memorial Union. Requests for exception must be submitted within 24 hours of receiving notification that the submitted message has been rejected. All appeals will be given priority attention and normally will be reviewed and decided no later than three (3) days from receipt by the Director of the Memorial Union.

Additional Information: 

Prospective users are encouraged to use a variety of communications media for announcing events rather than relying solely on the Memorial Union Marquee. 

The Memorial Union provides no guarantee that every program, event, or activity for which a request is received will be posted. Due to limited space, message submissions submitted by recognized student organizations or campus organizations for programs, events and activities may be prioritized at the discretion of the Government of the Student Body. 

Questions about this policy and the use of the Memorial Union marquee should be directed to the Memorial Union Marketing Director at (515) 294-2549 .

ONLINE REQUEST FORM

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